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This document contains important information regarding your financial aid award. You have agreed to these conditions upon receipt of your aid offer notification letter. Please read this carefully and thoroughly.
By accepting all or part of the financial aid award, I agree to use all Federal, State, and Institutional financial aid received only for expenses related to my educational studies at Northeastern Junior College (NJC).
Financial aid eligibility requires a student to be enrolled in a degree and/or certificate program that is eligible for financial aid with the intent to complete their academic program of study. Federal financial aid can only pay towards courses that are REQUIRED for your selected degree/certificate program. This is a federal policy referred to as CPos (Course Program of Study). If a student takes courses not required for their program of study, the student will be responsible for those costs. The easiest way to determine whether your courses are part of your degree program is by reviewing your Degree Check in your NJC Student Access Portal. Your advisor or the financial aid office can help you view your Degree Check. Students must select their degree program by the semester Census Date (last date to drop a course).
Financial aid award offers are based upon fulltime enrollment for fall and spring term. The majority of aid programs require at least ½ time attendance for aid to pay, except Federal Pell Grants and some scholarships. Grant funds are prorated based upon the enrollment statuses below. If attendance status changes throughout the term, aid may be adjusted accordingly.
Non-credit courses and audited courses cannot be used to fulfill credit hour requirements.
Students who are interested in receiving financial aid for the summer semester may need to complete an NJC Summer Application to determine eligibility and availability of funding. Details on the process will be provided closer to the summer semester.
You are required to notify the Financial Aid Office of any changes in your enrollment plans.
Grants are funds that do not need to be repaid. A financial aid award package may include grant funds whenever guidelines and funding levels permit. Grant funds are general prorated based on enrollment status
This is the Federal Government’s largest student aid program and is the starting point for most students seeking financial assistance. Pell awards range from $672 to $6,495 for the academic year. A student must enroll in a minimum of 1 credit hour each term to receive a Federal Pell Grant. Students may apply for a Federal Pell Grant until June 30, 2022. The grant can be awarded retroactively to students for successfully completed courses throughout the academic year provided the student is still enrolled. Students who have received a bachelor’s degree are not eligible.
Available to undergraduates with documented exceptional financial need. Out-of-State Students with a 0 EFC will be given first consideration.
This grant is available to all level 1 students who are Colorado residents, demonstrate financial need as indicated below, and are enrolled in six or more credit hours. To ensure that state need-based dollars are directed to eligible Colorado resident students who have the least ability to pay for their education CDHE policy defines three funding levels. Using Expected Family Contribution (EFC), the institution will award need-based dollars to Level 1 applicants, Level 2 applicants will be considered after meeting the need of Level 1 applicants. Students who have received a bachelor’s degree are not eligible.
Level 1: Students with the Least Ability to Pay
Students with an EFC between zero and 8,769 are eligible to receive CSG. The minimum undergraduate award for this category of students is $500 semester or $1000 per year, or the maximum amount of unmet need, whichever is less. The maximum award is $5,000/year.
Level 2: Students with Documented Need and Moderate Ability to Pay
Students with an EFC between 8,770 and 11,692 are eligible to receive CSG. The minimum undergraduate award for this category of students is $500 or the maximum award is $5,000, or the maximum amount of unmet need, whichever is less.
Level 3: Students with Documented Need and Average Ability to Pay
All other students who demonstrate financial need, as calculated by the federal methodology, may be awarded a maximum of $500.
Work-Study enables a student to earn financial aid funding through employment. Types of positions vary depending on student's skills, interests and goals. Community service work-study jobs are also available. Instructions will be given in your award letter on the process of how to apply for a work study position. The NJC Work Studies | Northeastern Junior College website will show you the available work study positions and allow you to apply for a position. After being hired for the position you will receive an Employment Contract as well as a Human Resources packet containing Direct Deposit Auth., W-4, I-9 etc. This packet must be returned promptly in order to begin employment when classes begin in August. Funds earned are directly deposited into a checking or savings account.
Funding by the Colorado General Assembly for an employment program awarded to Colorado residents with documented financial need. A wide variety of positions are available on campus.
Funding by the Colorado General Assembly for an employment program awarded to Colorado residents without documented financial need.
Federally funded work programs with a portion of the funds contributed by the college. Awards are made only to students who have a documented financial need.
Student and/or parent loans must be repaid and follow specified requirements. William D. Ford/Stafford Federal Direct Loan Program is funded by the federal government and administered by NJC. Students must be attending 6 (six) or more credit hours.
Prior to disbursement of loan proceeds, the following needs to occur.
Low interest loans based upon documented financial need. The federal government pays the interest while you are in school and during your sixth month grace period. Repayment begins 6 months after the student leaves school or is enrolled in less than 6 credit hours. Origination fees are deducted prior to disbursement of funds. A subsidized loan usage limit applies (SULA). If you are a first-time borrower after July 1, 2013, there is a limit on the maximum period of time you can receive direct subsidized loans. This limit means you may not receive subsidized loans for more than 150% of the published length of your program. For example, if you are enrolled in a two-year associate degree program, the maximum period for which you can received subsidized loans is three years.
These loans are not based on financial need. The borrower is responsible for the interest payments. Origination fees are deducted prior to disbursement of funds.
Variable interest rate loan made to the student’s parents for the student’s education expenses. Amount is limited to the cost of educational expenses minus other aid. Origination fees are deducted prior to disbursement of funds. Repayment begins 30 days after the final disbursement.
Scholarships are gift aid that need not be repaid. A student's financial aid award package must reflect these sources of financial assistance. As a matter of practice, Northeastern Junior College will reduce self-help aid (loans and work study) when adjusting for the addition of outside resources. When all self-help funds are removed, grant funds will be adjusted, except for Federal Pell Grant. If a donor does not honor the scholarship offer the student will be responsible for any funds paid or unpaid.
Students are responsible for reporting all outside scholarships and assistance they receive for the school year. This assistance may be listed in your financial aid award notification. NJC will make payment on these funds only when documentation is submitted from the donor asking that they be billed and payment has been received from the donor. Students are responsible for making sure appropriate paper work is completed. NJC splits the scholarship funds between fall and spring semesters, unless otherwise stated by the donor.
Students receiving assistance from these programs are responsible for submitting the required paper work (generally an authorization) to receive payment. Paper work submitted less than a week before the beginning of the enrollment period will not be ready for payment until after the term has begun. These funds will have a direct effect on a student’s eligibility for Federal and State Financial Aid.
Students receiving assistance from these programs are responsible for submitting the required paper work (generally an authorization) to receive payment. Paper work submitted less than a week before the beginning of the enrollment period will not be ready for payment until after the term has begun. These funds will have a direct effect on a student’s eligibility for Federal and State Financial Aid.
Students receiving assistance from these programs are responsible for submitting the required paper work (generally an authorization) to receive payment. Paper work submitted less than a week before the beginning of the enrollment period will not be ready for payment until after the term has begun. These funds will have a direct effect on a student’s eligibility for Federal and State Financial Aid.
These funds will have a direct effect on a student’s eligibility for Federal and State Financial Aid.
Funding for summer generally consists of unused Federal Pell Grant (if eligible), unused academic year Federal Direct Stafford Loan, Unsubsidized Federal Direct Stafford Loan or PLUS Loan eligibility. If you are interested in summer aid, complete the Financial Aid Office for a summer aid application found at Summer Fin Aid App | Northeastern Junior College.
NOTE: If students register for courses and have not declined the financial aid offer, their student account will be credited for the eligible amount of the grant and/or scholarship and/or loan. Should a student decide not to attend, it is the students’ responsibility to officially drop or withdraw from courses. Failure to do so could result in outstanding charges owed by the student to NJC and or Federal financial aid program.
If students wish to decline an award, they may do so by declining it on their NJC Access Account, submitting a written notification to the Financial Aid Office or by sending an email to financialaid@njc.edu. Be sure to include Student Name, Student ID number, name of the award(s) the amount, and the term(s) to decline or reduce.
If students are scheduled to receive more financial aid (not including work study) than what will be owed to NJC, they can arrange to charge books and supplies at the NJC Bookstore. Please visit the Financial Aid Office for more information regarding Promissory Notes.
If you completely withdraw from school at any time during the semester, a portion or all of the aid you have received for that term may be returned to its source. The refund/return policy is available in the Business or Financial Aid Offices. Funds offered for subsequent terms may be subject to cancellation. Students may no longer be eligible for Financial Aid.
You must comply with the standard of conduct established by NJC. Inadequate academic performance or misconduct can result in forfeiture of your financial aid. Funds may also be forfeited if you fail to meet hour requirements or fail to complete disbursal procedures.
As a financial aid recipient, students are required to maintain satisfactory academic progress (SAP) in accordance with NJC’s Financial Aid Satisfactory Academic Progress Policy. The policy applies to recipients of grants, loans, scholarships and work study. Federal regulations require that a students’ entire academic record be reviewed for satisfactory academic progress, whether or not financial aid was previously received. This includes institutions that offer academic amnesty programs that exclude previous grades from being calculated into a student’s current GPA.
Effective Fall 2014: A student who fails to complete at least one course with a passing grade during a single semester will automatically be Ineligible for Aid for subsequent terms. (See Appeal Process on Page 7.) Also Credit for Prior Learning (CPL) counts as attempted credit
To meet satisfactory academic progress standards, students must:
Under some circumstances students may receive funding for an additional degree or certificate beyond their first one. Students may be required to submit an appeal along with a Degree Evaluation to determine whether or not additional funding can be approved.
Review of Satisfactory Academic Progress will be done shortly after the stated due date for grades at the end of each academic term. Should a student fail to meet one or more of the above indicated standards, they will be placed on financial aid warning, alert, ineligible for aid, or probation. A written notification will be sent to the student after the review if the student has been placed on warning, alert, ineligible for aid, or probation.
Students may appeal if placed on financial aid ineligibility. This appeal must be submitted to the Financial Aid Office with a completed Appeal Form and supporting documentation. An Appeal Form may be obtained online at NJC Financial Aid Documents - Student Aid Academic Progress Appeal Form or at the NJC Financial Aid Office. Students are responsible for presenting sufficient information and documentation to substantiate the existence of extenuating circumstances. No action will be taken on incomplete appeals. The appeal will only be reconsidered once all supporting documentation has been received.
Examples of extenuating circumstances:
Medical problems (family illness)
Students may also appeal on the basis of:
Appeals for maximum allowable timeframe and funding for an additional degree and/or certificate will require meeting with an Academic Advisor or Counselor to discuss the number of attempted credit hours beyond the requirements and/or the educational purpose of a subsequent degree and/or certificate. A Degree Completion Evaluation Form signed by an Academic Advisor or Counselor must be submitted with the completed Appeal Form.
Students are notified of appeal decisions. If an appeal is approved, students will be placed on probation. If granted a successful appeal, financial aid awarding is based upon the availability of funds at the time of reinstatement. Students may, or may not, receive all funds awarded prior to the loss of eligibility.
Students are responsible for notifying the Financial Aid Office of all grade changes that might affect current or future financial aid eligibility. A reevaluation of the students’ status will be performed by the Financial Aid Office once the grade change has been communicated to the Financial Aid Office.
A copy of the complete Satisfactory Academic Progress Policy is available upon request from the Financial Aid Office
Students who lose financial aid eligibility because they are not meeting the school’s satisfactory academic progress standards will regain eligibility when they are again meeting the qualitative and quantitative standards as set previously in this policy. They may also regain eligibility by successfully appealing a determination that they were not making satisfactory progress. Upon successful reestablishment of eligibility, the student will be awarded financial aid based on the availability of funds at the time of reestablishment. Students may, or may not, receive all funds awarded prior to the loss of eligibility.
